How To Stay Organized At Work

Do you want to be more organized at work? Staying organized in your workplace makes you more productive and reduces stress, ensuring a happier workplace overall.

But how can you stay organized at work?

1. Write A Daily To-Do List

The best way to stay organized at work is to go in prepared. This means writing a daily to-do list so you know exactly what to do for each day.

A daily to-do list can help you stay on track with what needs to happen daily.

A daily to-do list also helps you see what still needs to happen for the week and what you have already completed. A daily to-do list helps you stay more organized and reduces stress.

Remember to include everything needed for the week, like printing documents and preparing presentations.

Get Stuff Done: How to Make Better To Do Lists

2. Organize Your Work In Order Of Importance

Organizing your work in order of importance helps you get to the more important tasks first.

This helps you stay more organized at work and can reduce confusion and stress later in the day.

Arrange your daily schedule, so the most important work gets done first or whenever you are the most productive during the day.

Don’t postpone doing the more critical tasks because they intimidate you. This can lead to you feeling unorganized and stressed.

Instead, tackle the most complex and important tasks first, “eat the frog,” as they say, and take a break after them before moving on to the easier tasks.

3. Limit The Distractions At Work

Losing focus is one of the easiest ways to feel unorganized at work. To help you stay focused and organized, you must reduce work distractions.

For example, turn your phone off or put it on silent and turn off the pop-up notifications on your phone and computer.

Doing so will prevent you from getting distracted too easily and help you stay in the zone and organized. 

Bring everything you need into your workspace to stay focused while in the middle of work.

When working from home, find a quiet spot free from traffic to limit distractions.

laptop with tablet, notepad, coffee mug, and two plants on a desk

4. Set Realistic Goals For Each Day

Setting realistic goals for each day at work can help you stay organized and prevent you from feeling overwhelmed and stressed.

Having a detailed to-do list can help you set realistic goals, as you can gauge how long each task will take you during the day.

Having a realistic goal set for each day also ensures you know exactly what to prepare for that day, preventing you from overcommitting at work or in your personal life.

If you overcommit, you will become stressed and will feel less organized.

5. Take Frequent Breaks When Needed

Take a break when you feel like you need one. Taking frequent breaks helps you stay focused and refreshed, which helps you stay organized at work.

Step out of your office when taking a break and walk outside if possible.

Getting some fresh air also helps you relax and keeps you on track with what is needed at work.

If your day is filled with smaller tasks, take a short break after each task to help you stay motivated and refreshed.

Then, return to your office or workspace and complete the next section or task before taking another break.

Set a realistic goal of what you want to complete before going for lunch, and try to reach a certain logical point in your work before taking lunch.

This will help you stay organized, as you complete a section of work before taking a break and can start with a new section after.

6. Stay Hydrated While Working

a man drinking a glass of water at work

One thing people often forget about is drinking enough water while working. Being dehydrated makes you feel lethargic, which can lead to becoming unorganized and losing focus.

Bring a water bottle to work and take it to your office.

A water bottle is more effective than a glass of water because it reduces the time you spend getting up and walking to the kitchen to fill your glass.

Try to consume at least eight glasses of water daily to stay alert and organized at work.

You can also drink tea or coffee but limit the amount of caffeine you ingest as it can lead to energy crashes later in the day.

7. Keep Your Office Organized

A big part of staying organized at work is keeping your workplace organized.

Don’t let your files get out of hand, and clean your office space regularly to ensure everything is neat.

This will help you find your things quickly and put you in an organized and calm state.

If you often print documents for work, ensure that the printed documents lay around your office and start to look messy.

Instead, purge your office regularly of any paperwork you no longer need and try to keep as much work on your computer as possible.

Sort the work on your computer into logical files, so your desktop doesn’t look messy.

8. Use Labels And Tags To Organize Your Work

Using labels or color-coordinating your work can help everything look organized.

For example, color code each task in order of importance, and arrange the documents for those tasks on your desk as they appear on your to-do list.

You can also color code your tasks for each project to easily recognize which task you are working on. Sticky notes and labels help you add additional information to documents.

Setting reminders on your computer can remind you about tasks that need work or completing throughout the day.

Using labels and tags to organize your work helps you keep track of everything and makes your office look more organized.

9. Track Your Progress

Another crucial part of staying organized at work is tracking your progress.

There are various ways to track your progress at work, like having a checklist where you can strike out the tasks you have completed as you go about your workday.

By tracking your progress, you will be more organized as you know exactly where you are with each assignment.

You’ll also feel greater satisfaction after the workday when you can see how much work is completed.

This ensures that you are more motivated at work, and you get a better sense of how long each task takes you to complete.

womans hand with a green pen marking a checklist

10. Divide Your Work Into Smaller Chunks 

Finally, dividing your work into smaller chunks can also help you stay more motivated and keep your work more organized.

This ties in with having a to-do list and prioritizing the more critical tasks for the day. If you are working on a big assignment, break it into smaller sections.

You can finish a certain number of sections before taking a short break or divide the project using the Pomodoro Technique.

This helps you stay organized as you know exactly where you are throughout the day.

It also ensures that you finish more work in a day and feel less overwhelmed than you would if all the work was piled into one big task.